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Last Updated: January 15, 2025
These Terms of Service ("Terms") govern your use of the Stellar Architects Group website and architectural services. By accessing our website or engaging our services, you agree to be bound by these Terms.
About Stellar Architects Group
Stellar Architects Group Ltd. is a licensed architectural firm incorporated in British Columbia, Canada. We provide comprehensive architectural design, urban planning, and sustainable building consultation services across Canada.
Company Details:
Registration: BC Corporation #BC1234567
Architecture License: BC-ARCH-2025-3947
Professional Liability Insurance: $5,000,000 CAD
Services Provided
Our architectural services include:
- Design Services: Conceptual design, schematic design, design development, and construction documentation
- Consultation: Initial project consultation, feasibility studies, and code compliance review
- Planning Services: Urban planning, site analysis, and municipal permit assistance
- Sustainable Design: Green building certification support and energy efficiency consulting
- Project Management: Construction administration and quality control oversight
Client Responsibilities
As our client, you agree to:
- Accurate Information: Provide complete and accurate project information, site conditions, and requirements
- Timely Response: Review and approve design documents within agreed timeframes
- Access: Provide reasonable site access for surveys, inspections, and construction oversight
- Payment: Make payments according to agreed schedules and terms
- Permits: Obtain all required permits and approvals (with our assistance as specified)
- Third Parties: Coordinate with contractors, engineers, and other consultants as needed
Fees and Payment Terms
Fee Structure
- Initial Consultation: Complimentary (up to 2 hours)
- Design Services: Fixed fee or percentage of construction cost as agreed
- Hourly Services: $185-$285 CAD per hour depending on service type
- Reimbursables: Travel, printing, permits, and consultant fees at cost
Payment Terms
- Initial retainer due upon contract signing
- Progress payments based on project milestones
- Net 30 days payment terms
- Late payment fee: 1.5% per month on overdue amounts
- All fees quoted in Canadian dollars unless specified otherwise
Intellectual Property
Design Ownership: All architectural designs, drawings, and documents remain the property of Stellar Architects Group until full payment is received.
Usage Rights: Upon full payment, clients receive a license to use the designs for the specific project. Reuse for other projects requires additional licensing.
Portfolio Use: We reserve the right to use project images and information for marketing and portfolio purposes, respecting client confidentiality as agreed.
Liability and Insurance
Professional Liability: Our liability is limited to the amount of professional liability insurance coverage ($5,000,000 CAD) or the fee paid for services, whichever is less.
Exclusions: We are not liable for:
- Construction defects or contractor performance
- Changes made to designs without our approval
- Site conditions not disclosed or discoverable during design
- Consequential or indirect damages
- Delays caused by client, authorities, or third parties
Project Changes and Additional Services
Scope Changes: Changes to project scope require written authorization and may result in additional fees.
Additional Services: Services beyond the original scope will be billed at our standard hourly rates or as agreed in writing.
Design Revisions: Major revisions requested after approval may incur additional charges.
Termination
Either party may terminate services with 30 days written notice. Upon termination:
- Client pays for all services performed to termination date
- Client receives copies of work completed to that point
- We retain ownership of designs until final payment
- Confidentiality obligations continue after termination
Professional Standards
Our services are provided in accordance with:
- Canadian architectural professional standards
- British Columbia building codes and regulations
- Municipal zoning and planning requirements
- Sustainable design best practices
- Professional ethics guidelines
Dispute Resolution
Mediation: Disputes will first be addressed through mediation with a neutral third party.
Arbitration: If mediation fails, disputes will be resolved through binding arbitration under British Columbia arbitration rules.
Governing Law: These terms are governed by the laws of British Columbia, Canada.
Website Terms
Use License: You may access and use our website for legitimate business purposes related to our architectural services.
Prohibited Uses:
- Unauthorized copying or distribution of content
- Attempts to harm or disable website functionality
- Use for illegal or unauthorized purposes
- Impersonation or false representation
Contact Information
For questions about these Terms of Service:
Stellar Architects Group Ltd.
2150 West Hastings Street, Floor 15
Vancouver, BC V6K 3M9, Canada
Phone: +1 (604) 847-3291
Email: [email protected]
Business Hours: Monday-Friday, 8:30 AM - 5:30 PM PST
These Terms of Service constitute the entire agreement between you and Stellar Architects Group regarding the use of our services and supersede all prior agreements. Individual project contracts may contain additional specific terms.